Change of company name: how to proceed?

Convening a general meeting and notarial deed

If you already know how you want to rename your company, you need to make an amendment to the incorporation document (memorandum or articles of association).

This change is voted on by a general meeting that you convene with a notary, who then draws up a record of the name change. On the basis of the notarial deed, the change of the company's name is recorded in the Commercial Register.

Which documents do you need for the notarial deed?

• An extract from the company's commercial register, which must not be older than 3 months.
• The most recent and complete version of the memorandum of association or articles of incorporation of the company as filed in the collection of documents of the competent registry court.
• A resolution of the sole shareholder or a draft resolution of the general meeting.
• Invitation to the general meeting together with the proposed agenda.
• Identity cards of all shareholders. In the case of representation of one of the shareholders, a power of attorney with an officially certified signature is required, but the proxy cannot be the managing director or a member of the company's supervisory board.
• If one of the partners is a legal person, he/she must have his/her extract from the Commercial Register.

All documents and papers shall be submitted to the notary in the original or as certified copies no later than 5 working days before the date of the general meeting or the resolution of the sole shareholder.

Entry of the name change in the Commercial Register

Once you have the amended incorporation document in your hand, you can submit a petition to the competent registry court to register the change of the company's name in the commercial register. As long as the registration has not taken place, your company still operates under its original name.

The registry court is obliged to make a decision within 5 working days of the filing of the petition. However, a distinction must be made between the court's decision to allow registration and the actual execution of the registration. The court will only register the new name when the order authorising registration becomes final, which will only happen after the court's decision has been delivered to the applicant.

The court's decision is your administration
does not end yet

A change of the company name may also be connected with a change of the company's registered office. You must also mark the registered office or place of business with the new name. The renaming of the company must be reflected on all business documents. Last but not least, report the change to banks and business partners.

How much does it cost to change your company name?

When you change your name, you pay a notary for the registration of the general meeting, then a court fee to the registry court and also for registration in the commercial register. When you book a company name change with us, we take care of all the paperwork. The service costs CZK 9,650 excluding VAT and includes all the fees mentioned above.

What if the court rejects the renaming?

In this case, your original company name remains. It is possible for you to apply again to change the name in its modified form. First, however, you will have to call a general meeting, amend the incorporation document with a notary public and pay the notarial fee again. You then file a petition with the court and follow the steps described above.

Summary: how to change the name of an LLC

To get a better idea of what you need to do to change your company name, follow these steps:

1. Do a detailed research of the existing business companies (names) in the commercial register. The new business name must not be identical or interchangeable with another business name. For example, check the availability of your chosen name using the online tool on our website.
2. Call a general meeting and make the change to the incorporation document. The decision of the general meeting on the change must be adopted in the form of a notarial deed.
3. File a petition to register the change of the company name in the Commercial Register.
4. The Registry Court has 5 working days to decide whether to allow the registration. If it approves the proposal, it will enter the change in the Commercial Register once it becomes effective.
5. Notify the institutions - the trade licensing office, the tax office, the cadastral office, the industrial property office, the social security administration and health insurance providers, or other competent authorities such as the data protection authority -of the name change.
6. Provide notice of the new name to other entities with which you work, especially banks, service providers and your business partners.
7. Mark your registered office and, if applicable, your business premises with the new name.
8. Be sure to change the company name on all business documents (orders, invoices, letterhead, stamps, etc.).

Leave the administration to us

Changing your company name involves a number of administrative tasks. If you don't want to be held up by them, write to us and we will handle the company changes for you. We will arrange both the notarial record of the general meeting and the registration of the changes in the Commercial Register.